Capture
Centralise supplier invoices from email, upload, or supported accounting connections in one AP queue.
Invoice-to-pay automation platform
Accounts Payable automation from capture to settlement.
One invoice record, end to end. Paythos brings invoice data capture, nominal coding, purchase-order matching, exceptions, approval workflows, beneficiary controls, payment runs, and provider outcomes into one audit-ready AP automation workflow.
Invoice capture and validation
Turn every supplier invoice into structured, review-ready AP data.
Extract header, line-item, VAT, PO, and payment details; identify credit notes; check exceptions; and review nominal coding with the source evidence still visible.
LowHigh
INV-2048 · Northstar Office Systems
£12,480.00
INV-2048.pdf · 412 KB
Contributing factors
Bank details changed
Account information differs from the last paid invoice.
Invoice value variance
34% above this vendor’s recent average.
Tax reconciliation
VAT and gross totals reconcile correctly.
Accounts Payable approval workflows
Route each invoice to the right approver with the right context.
Ordered approval steps keep ownership clear while risk reasons, PO checks, comments, and invoice evidence give approvers what they need to decide.
Approval route
Invoices above £10,000 · bank change detected
- AP
AP Manager
Invoice and coding reviewed
Approved
09:42
- FD
Finance Director
Bank change verification
Current
Due today
- PP
Payment preparer
Add to controlled run
Waiting
After approval
Every decision remains attached to the invoice.
Route comparison
Payment run PR-014 · £24,700 GBP
Provider A
Recommended route
Fee
£4.20
Estimated arrival
Today
Provider B
Fee
£7.85
Estimated arrival
Today
Bank transfer
Fee
£12.00
Estimated arrival
1–2 days
Selected route remains reviewable before submission.
Supplier payment runs and routing
Build payment runs from approved, verified invoices.
Keep credit notes out of payment, hold unverified beneficiary changes, compare payment routes across providers, and retain provider status against each payment. UK GBP payment runs settle through Modulr, FCA-regulated payments infrastructure.
- Approved invoices only
- Beneficiary and bank-change controls
- Provider status and exception tracking
- GBP settlement via Modulr, FCA-regulated
Audit-ready by design
Keep every control and decision attached to the invoice.
Invoice audit trail
One chronological record from intake to payment
Invoice received
Email intakeBank change flagged
Paythos controlCoding accepted
APA. PatelApproval requested
FDFinance Director
Organisation-scoped record
Assess
Extract invoice data, check duplicates and PO mismatches, prioritise risk, and review nominal coding.
Approve
Route the invoice to the right owner and keep every comment, decision, and timestamp attached.
Pay
Move approved invoices into a controlled payment run with beneficiary checks and reviewable routing.
Reconcile
Track provider processing, settlement, failures, and supplier credit against the original invoice.
Report
Use the same payable data for AP ageing, cash exposure, savings, protection, and operational reporting.