Scattered invoice intake
Supplier invoices arrive by email, upload, and accounting sync, leaving AP to assemble one reliable queue.
Invoice-to-pay control
Automation
does the work.
You release
the money.
Paythos runs AP end to end: capture, coding, PO matching, approvals. Then it stops. Every payment leaves only on an authorised human action.
Invoice-to-pay
Auto Pilot on- Invoice capturedAUTO
- GL & tax codedAUTO
- Matched to approved POAUTO
- Policy approvedAUTO
Release payment · £12,480
Meridian Supplies · awaiting authorisation
Accounts Payable overview
All systems syncedRV
Net payables
£248,712
▲ 4.2% vs last month
Payment runs
+2,350
invoices settled this quarter
‹
Due dates · this month
›123456789101112131415161718192021222324252627282930
Protection this month
Value held before payment
−
18.4KGBP BLOCKED
+Vendors needing review
Bank-detail and risk checks
MSHigh
Meridian Supplies Ltd
Bank details changed
NBReview
Northgate Building Co
Duplicate reference
CVReview
Clearview Facilities
PO mismatch
Ask Paythos
AP assistant
Which invoices are due this week?6 invoices, £61.4K total. 2 are flagged for review.
Ask about invoices, vendors, spend…
Upcoming exposure
Net payable by settlement week
Connects with your accounting software and payment infrastructure
Xero
QuickBooks
FreshBooks
SageSoon
ModulrWhere AP loses control
Manual handoffs turn invoice exceptions into payment risk.
When supplier, PO, coding, approval, and payment evidence live in different places, AP spends more time rebuilding context than resolving exceptions.
Exceptions found too late
Duplicates, PO mismatches, unusual values, and bank-detail changes surface after time has already been spent.
Approval bottlenecks
Approvers receive incomplete context while finance chases owners, comments, and evidence across inboxes.
Payment control gaps
Approved invoices, beneficiary checks, provider decisions, and settlement status are split across different tools.
One invoice-to-pay workflow
Invoices move forward. Their context stays attached.
Capture, coding, checks, approvals, payment decisions, and provider outcomes remain on the same invoice record from arrival to reporting.
Invoice audit trail
One chronological record from intake to payment
Invoice received
Email intakeBank change flagged
Paythos controlCoding accepted
APA. PatelApproval requested
FDFinance Director
Organisation-scoped record
Capture
Centralise invoice intake
Assess
Extract, code, match, and flag
Approve
Route with context and policy
Pay
Build controlled payment runs
Reconcile
Track provider outcomes
Report
Monitor exposure and exceptions
Policy engine
Approval and risk controls applied consistently
Audit trail
Every review, decision, edit, and payment action recorded
AP reporting
Exposure, ageing, payment status, and exceptions in one view
AP control centre
Know what needs action before the next payment run.
See net payables, due dates, approval ownership, risk exceptions, and supplier changes without losing the underlying invoice evidence.
Net outstanding
£248.7K
Due in 14 days
£61.4K
In review
23
Flagged
4
LowHigh
INV-2048 · Northstar Office Systems
£12,480.00
INV-2048.pdf · 412 KB
Contributing factors
Bank details changed
Account information differs from the last paid invoice.
Invoice value variance
34% above this vendor’s recent average.
Tax reconciliation
VAT and gross totals reconcile correctly.
Accounts Payable ageing
Net outstanding by due-date band
£24,700
6% vs last week
74%Current
Current£18,320 · 74%
1–30 days£4,980 · 20%
31–60 days£1,400 · 6%
61+ days£0 · 0%
Updated 2 minutes ago
Accounts Payable automation capabilities
The controls AP teams need between invoice and payment.
Capture, code, check, approve, pay, and report without moving the evidence between disconnected tools.
Centralised invoice capture
Bring supplier invoices from email, uploads, and supported accounting connections into one review queue.
Pre-approval exception controls
Flag duplicates, PO mismatches, unusual values, sender concerns, and bank-detail changes before approval.
Reviewable invoice coding
Manage nominal codes and review coding suggestions or new-code proposals before they reach the ledger.
Paythos Auto Pilot
Choose how far Auto Pilot can act, from observation to controlled workflow automation, with routine AP work governed by your policies.
Controlled supplier payments
Move approved invoices into GBP payment runs settled via Modulr, compare available routes, and track provider status.
AP operations visibility
Monitor net payables, ageing, cash exposure, supplier credit, exceptions, and settlement outcomes.
Plans by invoice volume
Choose the level of AP automation your team needs.
Growing finance teams
Essentials
£79/mo
billed monthly
Centralise invoice capture, coding, approvals, and payment-run preparation.
Allowance
Up to 200 invoices / month
Seats
Up to 4 users
- Supplier invoice capture and extraction
- Dedicated invoice email intake
- Nominal / GL code management
- Duplicate and exception checks
- Approval workflows
- Controlled UK GBP payment runs via Modulr
Machine learning, verified sender checks, and report exports are not included.
Start with EssentialsScaling AP teams
RecommendedProfessional
£199/mo
billed monthly
Add ML-assisted risk prioritisation, approver recommendations, sender controls, and reporting.
Allowance
Up to 700 invoices / month
Seats
Up to 10 users
- Everything in Essentials
- Paythos Auto Pilot
- Reviewed coding suggestions & proposals
- ML-assisted invoice risk
- AP-verified sender checks
- PDF & Excel report exports
Auto Pilot can prepare payment-run drafts; payment release remains human-only. Includes priority support.
Start with ProfessionalComplex organisations
Enterprise
Custom
Custom terms
Support higher-volume AP operations with tailored integrations, assurance, and service.
Allowance
Unlimited invoices
Seats
Unlimited users
- Everything in Professional
- AP-verified invoice sender checks
- Custom integration planning
- SLA, SSO & security review
- Dedicated success manager
Commercial terms are tailored to your requirements.
Talk to salesBuying questions
What finance teams ask when replacing manual AP.
01What does implementation involve?+
Start with invoice intake, roles, nominal codes, and approval policy, then add accounting connections, payment controls, and reporting around your process.
02How does Paythos fit with our accounting software?+
Paythos manages invoice-to-pay operations around your accounting platform. Supported connections bring invoice data into Paythos while your ledger remains the accounting system of record.
03How does invoice coding work?+
Every plan lets Admins manage and assign nominal or GL codes. Professional and Enterprise also use accepted coding history to suggest an existing account or propose a new code for review.
04Can approval workflows reflect our policy?+
Yes. Admins can define ordered approval routes by value and ownership, with invoice risk and context visible to the approver.
05Can Auto Pilot release a payment?+
No. Auto Pilot can observe, assist, perform controlled workflow actions, and prepare a draft payment run, but an authorised human must review and release every payment before it settles through Modulr, our FCA-regulated GBP payments infrastructure.
06What protects supplier and payment data?+
Access is organisation-scoped and role-aware. Invoice-captured payout details are immutable, bank-detail changes create a verification hold, and workflow actions are recorded for audit.