Centralise every invoice channel
Receive invoices by dedicated email, upload PDF, image, Word, CSV, or Excel files, or import from supported accounting software.
Accounts Payable automation software
Accounts Payable automation, governed by your policies.
Invoice capture and coding, purchase-order matching, duplicate invoice detection, approval workflows, and controlled payment runs in one AP automation platform. Choose how far Auto Pilot can act, from observation to controlled workflow automation. Payment release remains an authorised human action.
Capture/Assess/Approve/Pay/Protect/See
Invoice journey
One invoice, six controlled stages
- 01
Capture
INV-2048 captured from email intake
- 02
Assess
Risk 67/100 — bank details changed
- 03
Approve
Approved by Finance Director
- 04
Pay
£12,480 released via Modulr
- 05
Protect
Beneficiary verified before release
- 06
See
Reconciled — invoice marked paid
Payment release remains an authorised human action
01
Capture
Automated invoice processing, from every intake channel.
Bring every supplier invoice into one queue and turn each document into structured, review-ready AP data.
Extract and code invoice data
Paythos captures supplier, line-item, VAT, date, reference, and payment data. Professional and Enterprise can suggest a nominal code for review.
Validate before review
Flag duplicates, suspicious formats, missing context, and invoices already overdue when submitted.
Capture supplier details safely
Create new supplier records automatically while preserving the payout details printed on each invoice as an immutable snapshot.
Keep queries on the invoice
Add comments and reanalyse the document without moving decisions into a separate email thread.
Search the AP record
Find invoices, suppliers, purchase orders, payments, and operational records from one workspace search.
Invoice intake
INV-2048.pdf
Received through invoice email
Extraction complete
Captured fields
- Vendor
- Northstar Office
- Gross total
- £12,480.00
- VAT
- £2,080.00
- Due date
- 28 Jul 2026
Ready for review
02
Assess
Surface exceptions before approval.
Duplicate invoice detection, purchase-order mismatches, and anomaly checks give reviewers a prioritised queue with the value at risk and the reason for every flag.
Prioritise by risk and value
Use a 0–100 risk score and clear bands to focus attention on the invoices with the greatest exposure.
Explain every exception
See duplicate, supplier-history, PO, tax, value, timing, sender, and bank-detail signals in plain language.
Put value behind the priority
Weight invoice risk by financial exposure so a reviewer understands why one item comes before another.
Report the value protected
Track duplicates, rejected high-risk invoices, and anomalies with the amount held or protected.
LowHigh
INV-2048 · Northstar Office Systems
£12,480.00
INV-2048.pdf · 412 KB
Contributing factors
Bank details changed
Account information differs from the last paid invoice.
Invoice value variance
34% above this vendor’s recent average.
Tax reconciliation
VAT and gross totals reconcile correctly.
03
Approve
Keep approvals moving without losing control.
Build Accounts Payable approval workflows that route invoices and purchase orders to the right owner, with the context required to make a defensible decision.
Configure ordered approval routes
Build value-based approval chains with sequential steps and no engineering support.
Assign clear ownership
Route work to roles or named approvers and notify them when a decision is ready.
Keep a complete decision history
Record approvals, rejections, comments, actors, and timestamps against the invoice.
Choose a governed Auto Pilot level
Professional and Enterprise teams can move from observation to assisted or controlled payables workflow automation, with deterministic policy as the authority.
Match invoices to purchase orders
Compare supplier, currency, and amount against the approved PO and surface mismatches before approval.
Approve spend before the invoice
Move planned spend from draft to approved, referenced purchase order, with approver recommendations on Professional and Enterprise.
Escalate with the context attached
Advance an invoice to the next approval step without separating it from its evidence and history.
Approval route
Invoices above £10,000 · bank change detected
- AP
AP Manager
Invoice and coding reviewed
Approved
09:42
- FD
Finance Director
Bank change verification
Current
Due today
- PP
Payment preparer
Add to controlled run
Waiting
After approval
Every decision remains attached to the invoice.
04
Pay
Turn approved invoices into controlled payment runs.
Verify what is payable, compare payment routes on fees, FX rate, and expected arrival, submit the run, and follow each provider outcome. UK GBP batches settle through Modulr, FCA-regulated payments infrastructure.
Smart payment routing
Compare provider fees, current FX rates, estimated arrival times, and the reason behind each routing recommendation.
Batch UK GBP payment runs
Build controlled payment runs from approved, payable invoices and submit them as one strict batch to Modulr for GBP settlement. Auto Pilot can prepare a draft, but an authorised human must review and release it.
Track provider status
Follow each payment through processing, settlement, failure, or exception and reroute manually when required.
Evidence routing savings
Compare the selected route with available alternatives and report the saving in monetary terms.
Route comparison
Payment run PR-014 · £24,700 GBP
Provider A
Recommended route
Fee
£4.20
Estimated arrival
Today
Provider B
Fee
£7.85
Estimated arrival
Today
Bank transfer
Fee
£12.00
Estimated arrival
1–2 days
Selected route remains reviewable before submission.
05
Protect
Hold payment risk before funds move.
Apply invoice fraud controls to beneficiary bank-detail changes, duplicate invoices, high-risk invoices, and sensitive actions.
Verify beneficiary changes
First-seen or changed invoice bank details create a payment hold until they are independently reviewed.
Keep a protection ledger
Record blocked duplicates, rejected high-risk invoices, anomalies, and the value protected.
Make sensitive actions audit-ready
Keep invoice, approval, payment, routing, and administrative actions in a chronological audit record.
Notify the person who must act
Use in-app and email notifications to surface approvals and other action-required work.
Invoice audit trail
One chronological record from intake to payment
Invoice received
Email intakeBank change flagged
Paythos controlCoding accepted
APA. PatelApproval requested
FDFinance Director
Organisation-scoped record
06
See
Run AP from one operational view.
Accounts Payable reporting on payables, ageing, approvals, payment status, savings, and control exceptions from the same data.
Start with the AP overview
See net payables, risk, approvals, routing, suppliers, and recent invoices in one operational dashboard.
Follow the payable pipeline
Switch between board and list views to track invoices and payments from review to completion or exception.
Monitor cash flow and AP ageing
See what is due, when it is due, how long it has been outstanding, and the exposure by currency.
Work from dedicated registers
Use focused views for invoices, approvals, suppliers, purchase orders, payments, and payment runs.
Export audit-ready reports
Professional and Enterprise teams can create branded PDF reports and filterable Excel workbooks.
Find and act quickly
Use global search and the notification centre to reach the record or decision that needs attention.
Control access and policy
Manage members, roles, invoice-email settings, nominal codes, and approval workflows in one place.
Accounts Payable ageing
Net outstanding by due-date band
£24,700
6% vs last week
74%Current
Current£18,320 · 74%
1–30 days£4,980 · 20%
31–60 days£1,400 · 6%
61+ days£0 · 0%
Updated 2 minutes ago
Paythos Auto Pilot
Routine AP work, governed by your policies.
See how Auto Pilot keeps ordinary payables moving while payment release stays with an authorised human.
Accounting integrations
Keep your accounting software as the system of record.
Use Paythos for invoice-to-pay operations while supported connections bring accounting data into the workflow and preserve ledger context.
Accounting systems
Live
Live
Live
Coming soonControlled sync
Import, review, reconcile
Paythos control layer
Invoice data enters the review queue
Decisions remain attached to the record
Sync errors remain visible