Upload or import
Drop in PDFs, invoice images, Word documents, CSVs, or Excel workbooks — or import from connected accounting software.
Product features
Organised around the invoice lifecycle.
Six connected stages carry the same context from arrival to reporting, with finance controls visible throughout.
01
Capture
Every invoice through one front door.
Invoices arrive structured, checked, and ready to work — however they reach you.
AI reads and codes the invoice
Paythos extracts the details on every plan; Professional and Enterprise suggest an existing GL account or propose a checked new code for Admin review.
Duplicates caught on arrival
Copies, suspicious formats, and already-overdue invoices are flagged before they join your queue.
Vendors set up for you
New suppliers are created automatically, with bank details captured under strict guardrails.
Discuss it on the invoice
Comment where the work is, and re-run the analysis whenever something changes.
Find anything fast
Search across invoices and operational records from anywhere in the workspace.
Invoice intake
INV-2048.pdf
Received through invoice email
Extraction complete
Captured fields
- Vendor
- Northstar Office
- Gross total
- £12,480.00
- VAT
- £2,080.00
- Due date
- 28 Jul 2026
Ready for review
02
Assess
A risk score you can actually read.
Every invoice is scored before anyone approves it — with the reasons spelled out.
Scored 0–100, banded clearly
Low, medium, high, or critical — you see at a glance which invoices deserve attention.
Reasons, not just numbers
Vendor history, duplicates, unusual amounts, and due dates explained in plain language.
Big payments weigh heavier
High-value invoices automatically get extra scrutiny, so risk reflects what is at stake.
Protection you can measure
See the value your controls protected, reported in money rather than abstract scores.
LowHigh
INV-2048 · Northstar Office Systems
£12,480.00
INV-2048.pdf · 412 KB
Contributing factors
Bank details changed
Account information differs from the last paid invoice.
Invoice value variance
34% above this vendor’s recent average.
Tax reconciliation
VAT and gross totals reconcile correctly.
03
Approve
Approvals that follow your policy, not your inbox.
Decisions route to the right people in the right order — with the context to decide.
Workflows without code
Build amount-based approval chains with ordered steps in minutes, no engineering needed.
Right person, right time
Route to roles or named approvers, and notify them the moment a decision is theirs.
Decisions with history
Approve or reject with comments; every decision and its context is kept.
Purchase-order matching
Invoices are checked against their POs, and mismatches are surfaced before approval.
Purchase orders before invoices
Take planned spend from draft through approval to an issued PO, with ML approver recommendations on Professional and Enterprise.
Escalation built in
When a decision stalls or breaches policy, it moves up with its full context attached.
Approval route
Invoices above £10,000 · bank change detected
- AP
AP Manager
Invoice and coding reviewed
Approved
09:42
- FD
Finance Director
Bank change verification
Current
Due today
- PP
Payment preparer
Add to controlled run
Waiting
After approval
Every decision remains attached to the invoice.
04
Pay
Pay on the best route, every time.
Compare the real cost of each payment path before money moves — then track it after.
Compare before you pay
Provider quotes side by side: fees, live FX rates, and estimated arrival times.
Controlled payment runs
Group approved invoices into batches, so nothing is paid ad hoc.
Track and reroute
Follow every payment to settlement, and reroute manually when circumstances change.
Savings you can show
Reports compare the routes you chose against the alternatives, in money saved.
Route comparison
Payment run PR-014 · £24,700 GBP
Provider A
Recommended route
Fee
£4.20
Estimated arrival
Today
Provider B
Fee
£7.85
Estimated arrival
Today
Bank transfer
Fee
£12.00
Estimated arrival
1–2 days
Selected route remains reviewable before submission.
05
Protect
Guardrails that act before money moves.
The riskiest moments in Accounts Payable get their own checks — and their own paper trail.
Bank changes held for review
When a vendor’s bank details change, payments wait until someone verifies the change.
A protection ledger
Blocked duplicates, high-risk rejections, and anomalies are logged with the value protected.
Every action on the record
Invoices, approvals, payments, and edits leave an audit trail you can hand to anyone.
Told when it matters
In-app notifications flag what needs you, with unread state so nothing slips.
Invoice audit trail
One chronological record from intake to payment
Invoice received
Email intakeBank change flagged
Paythos controlCoding accepted
APA. PatelApproval requested
FDFinance Director
Organisation-scoped record
06
See
The whole picture, without asking for it.
Exposure, ageing, savings, and exceptions — live, in one workspace your whole team shares.
One overview dashboard
Risk, approvals, routing, vendors, and recent invoices — the day’s signal in one screen.
A live pipeline
Watch every invoice and payment move from review to completion or exception.
Cash flow and ageing
A cash-flow calendar and AP ageing views show what is due, when, and what it costs to wait.
Registers for everything
Invoices, the approval queue, vendors, payments, and runs — each in its own working view.
Reports ready to share
Professional and Enterprise teams can export structured, branded PDF reports and filterable Excel workbooks.
Search and notifications
Global search and a notification centre keep the whole workspace one step away.
Your team, your rules
Manage members, roles, and workflow settings in one place.
Accounts Payable ageing
Net outstanding by due-date band
£24,700
6% vs last week
74%Current
Current£18,320 · 74%
1–30 days£4,980 · 20%
31–60 days£1,400 · 6%
61+ days£0 · 0%
Updated 2 minutes ago
Works with your ledger
Your accounting software stays the system of record.
Paythos coordinates the work around an invoice while supported accounting connections preserve the ledger context.
Accounting systems
Live
Live
Live
Coming soonControlled sync
Import, review, reconcile
Paythos control layer
Invoice data enters the review queue
Decisions remain attached to the record
Sync errors remain visible